Hosting a virtual AGM in Singapore is a godsend in our modern times. Holding an annual general shareholder meeting entails some challenges, such as access equity concerns. Having a virtual AGM platform enables far more convenient meetings with a single click of a button. It also encourages more participants to be involved in critical decision-making and discussions.
However, hosting a virtual annual general meeting doesn’t come without a few hurdles. Challenges still exist through holding virtual conferences and meetings, such as in-meeting voting and technical issues. Unfortunately, not having an answer and preparation for these challenges can be an enormous drawback for virtual meetings. Here are a few tips you can follow to overcome these challenges:
1. Choose the Right Platform
Whether you’re hosting a virtual or hybrid AGM in Singapore, the right platform would be your solution against most technical concerns. Almost every platform that enables you to host virtual meetings has its own strengths and weaknesses through features. It can make or break meeting sessions based on the knowledge of utilising features. Having the best platform based on your needs will grant unprecedented access seamlessly.
2. Have a Backup Plan
Technical difficulties can happen anytime. Things can go wrong at a certain point—Murphy’s Law. Taking the old adage to your routine enables you to have a backup. First, identify other likely areas that can go wrong. For example, unstable network connection or audio problems are probable. Having a backup plan for almost everything lets you deal with the challenging circumstance. So whether it’s a virtual AGM or a webinar in Singapore, always equip yourselves with alternatives and backups.
3. Invest More Time Planning Through
Disorganised meetings and issues can happen. Hence preparation is the usual answer. Apart from having a backup plan, specifically for technical problems, you can mitigate the risks by taking time to plan through. Establish a considered agenda and prepare in advance involving the team. Know what to expect through the meeting and how to address issues. Some of this concerns communication gaps and overwhelming options of platforms. Do more rehearsals.
4. Go for Engaging and Visually Appealing Content
Aside from choosing a virtual AGM platform and having a contingency plan, having visually appealing content lets you engage with attendees. While you can eliminate the technical issues, you can still virtually knock off participants and bore them off. To have appealing visuals, go for minimum bullets and compliment your presentation with videos and audio.
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